Fire Commissioner Regular Meeting

San Juan Fire Protection District 2

Orcas Island Fire & Rescue

January 10, 2102

Present:Chairperson Barbara Bedell, Commissioners Clyde Duke and Jim Coffin; Chief Mike Harris; District Financial Officer Rick Anda, Recording Secretary Lindsay Schirmer and members of the public.

The meeting was convened at 7:30pm by Commissioner Bedell.

Consent Calendar: December 13 minutes will be approved by the Commissioners after public comment.

November Financials: Our balance shows$151,000 in bank by the end of December.  Another $336,000 in investments for a total of $489,000. For the Budget Vs Actual page, property tax revenue is at 101%. Under General Government Revenue, we received $79,600 from the Fire Marshal program. They have recently been billed another $25,000, which we hope to see in the next month. We receive $21,000 in donations for the year.

The end of year Total came to $1,429,459 from a budget of  $1,492,031 at 95.8%. Under budget by $62,000.

Motion approved for December Financials by the Commissioners.

Correspondence:

Chief Search- The Chief search committee has met 3 times. Once the criteria for the Chief position was submitted, the committee then posted advertisements for the position in 7 different locations. Approximately 40 applications have replied for the position. The ad was posted on December 6^th and the deadline for applications to be returned to the department and postmarked on or before January 6, 2012. We have received numerous inquires. The committee is now in the process of evaluating the applications that will return by the deadline.

Old Business:

Station 24 CVHA Water- A letter was received from the state approving the connection of the facility to the CVHA water. Recent events show the procedure might cost more for the connection and the construction costs than we originally presumed. The procedure from the state is lengthy and shows additional funds will be needed.

Landscaping- Landscaping is virtually complete with the exception of preventative measures to keep deer from eating plants.

Deer Harbor Station- In regards to additional work being done inside Deer Harbor station, a bid will need to be posted hopefully within the month for additional work to be done. The Commissioners discussed creating an allowance that the district would purchase for appliances with specific instructions to the bid Contractor that these items fit in bid process. Items that would be covered; the vinyl flooring downstairs, finish all sheetrock downstairs, lowering ceiling in bathroom, hallway and mechanical room, lighting, basic kitchen appliances, ADA bathroom, trimming.

2012-2017 Strategic Plan- Finance Committee has come with figures for the 2012-2017 Strategic Plan. Finance Committee would like present the tentative recommendation to a few focus groups for review. The plan is to have it on the ballot for the General Election in November. The tentative recommendation is to terminate the existing Levy Lid Lift 2 years early, which would bring us back to our Fire Levy and then add an EMS Levy. At this time, we do not have an EMS Levy. What we have is a combined Levy. Many years ago, when the combination Levy was created, it wasn’t even considered that the Fire District would be providing EMS.

Proposal for Public Comment- A formal draft has been presented by Barbara Bedell for the Proposal for Public Comment which is to be discussed at our next meeting.

New Business:

Resolution 2011-10:

FMO MOU & White Paper- Motion for approval for FMO MOU dated today January 10, 2012 to add to RESOLUTION 2011-10 requesting Official Housing for the San Juan County Fire Marshal’s office. The memo was by District #3 Chair Albert Olson.

Help for Fire Marshal- Chief Harris presented information to the Commissioners outlines the need for additional assistance for the Fire Marshal. A draft has been proposed for a minimum wage full-time position to assist the Fire Marshal. The Fire Mashal was only able to inspect approx. 55% of fire inspections needed for San Juan County for the year of 2011.   

County Fire Commissioner Sub Committee- We received a message from Jim Ghiglione requesting if one Commissioner from each entity could attend the Commissioner meetings regularly rather than having all county Commissioners attend. In the past, it has been difficult getting the larger group together. The Commissioners are willing to try to coincide the Commissioner meetings with the Chiefs meetings every other month.

Commissioner Bedell- Barbara Bedell was officially sworn in by Chief Harris and witnessed by the Commissioners and members of the public.

Jim Coffin also requests to nominate Commissioner Bedell as Chair Commissioner for 2012. Barbara Bedell graciously accepts.

Public Comment:

No public comment at this time.

Board for Volunteer Firefighter (Closed due to medical info.)

Executive Session re: Closed for Employee Performance (42.30.110(g)

Announcements

Jan 16, Business Office closed in observance Martin Luther King Day

Jan 24, BOFC Work Session

Feb 5-11, NATIONAL BURN AWARENESS WEEK

Feb 14, Regular BOFC Meeting

Closed for Executive Session due to employee performance 8:05PM

Return to Open Session at 8:45 PM.

Commissioner approved the December 13 Minutes.

Meeting adjourned at 9:05PM

 _____________________________Barbara Bedell, Chairman of the Board

 _____________________________Jim Coffin, Commissioner

 _____________________________Clyde Duke, Commissioner

 _____________________________Lindsay Schirmer, Recording Secretary

 _____________________________Mike Harris, District Secretary