February 14, 2012

7:30PM

Regular Meeting- open to the public

Attendees: Fire Commissioners Barbara Bedell, Jim Coffin, Clyde Duke , Chief Mike Harris, DFO Rick Anda, Rec. Sec. Lindsay Schirmer, members of the public

1. Convene meeting @ 7:30 P.M.

 10. Adjourn

 

Fire Commissioner Regular Meeting

San Juan Fire Protection District 2

Orcas Island Fire & Rescue

February 14, 2102

 

Present:Commissioners Barbara Bedell, Clyde Duke and Jim Coffin; Chief Mike Harris; District Financial Officer Rick Anda, Recording Secretary Lindsay Schirmer, members of Orcas Island Fire and Rescue and members of the community.

 

Consent Calendar:

Minutes Approved

a. Jan 10, 2012 Regular Meeting

b. Jan 20, 2012 Special Meeting for Executive Session  

c. Jan 24, 2012 Work Session

d. Jan 27, 2012 Special Meeting for Executive Session

e. Jan 30, 2012 Special Meeting for Executive Session

f.  Feb 4, 2012 Special Meeting for Executive Session

g. Feb 7, 2012 Special Meeting for Executive Session

 

Financials Approved

a. January 2012 Financials

 

Resolutions/ Motions Approved

a. Resolution 2012-1: Management of Open meeting and the establishment of Working Sessions as nregularly scheduled meetings

b. New Fire Chief Employment Agreement for Kevin O’Brien

 

FINANCIALS

Final 2011 End of year Balance

Showing Final 2011 Balance ending the year with $151,558,00 with investments $336,364.00: Total assets of Cash and Investments $489,665.00

We are down to 1 more year left to pay on our bond, $175,000 will be paid pay off in 2012.

For 2011, according to the budget vs. Actual in Expenses, OIFR was  $35275.00 under budget; we had

$103,575.00 more revenue received than we budgeted for; overall $138,850.00 under budget by the end of the year.

January 2012 Budget vs. Actual

An error has been changed: under office supply category of $700.00, which should have been categorized under Public Education for postage of our 2012 annual mailer.

OIFR leases are paid January 1^st which covers for the whole year.

Early February, we did receive the residual balance from the Marianne Weismann Estate $52,771.50

Correspondence:

Wildfire Risk Analysis- Chief Steve Marler is working hard to get a grant for San Juan County for Wildfire Risk Analysis. A draft might be ready for public input April 2012. OIFR’s responsibility is to provide them with data. This granted, it will provide San Juan County a prioritization of the areas of Orcas Island that have the most documentable threat for wildfire.

Old Business

Station 24- The contractor that was awarded bid for water line started on Monday. The water line should be serviceable for Deer Harbor fire station by March 1.  Mr. Tomerson said had spread the word to the CVHA committee of the water line status.

 

2012-2017 strategic Plan

Policy and Procedure Committee- We should be close to another meeting for the Policy and Procedure committee. The Policy and Procedure Committee would like to invite Chief O’Brien to attend the next meeting to become familiar with the workings of the future policy drafts.

Resolution 2012-1 :  Management of Open Meetings and the Establishment of Working Sessions as regularly scheduled meetings

At Regular meetings, the Commissioners can take actions we can lawfully take. At special Meetings, they can only act on the items that are posted specifically on the agenda. This resolution establishes the Working Session as a Regular Session. Following this resolution are guidelines for the conduct of meetings session as a regular meeting. This resolution also provides board meeting management guidelines and documents the 2^nd Tuesday of every month is set aside for BOFC Regular Meetings. The meeting on the 4^th Tuesday, if we choose is needed, would be a Regular Meeting for the BOFC. Resolution 2012-1 has been approved by the Commissioners.

New Business

FMO New Home Safety Survey & Vacation Home Rental Initiative

Chief Mike Harris presented a draft of a Home Safety Survey for the Fire Marshal program. The homeowner and Safety representative will do a full review of the home searching for safety and fire Hazards. Program would likely be funded by the FMO, or if not able, possibly a grant through San Juan County Fire #2. Fire Marshal program is looking at the concept of a membership program to help fund.

New Fire Chief Transition

The New Fire Chief Contract has been finalized and approved by the Commissions and Kevin O’Brien. Commissioner Bedell read aloud to the public the negotiated agreement between the Commission and Mr. O’Brien. Motion approved for the New Fire Chief Employment Agreement for Kevin O’Brien.

Board of Volunteer Firefighter

Commissioners and Chief signature are needed for the minimum requirement for 24 calls per year in order to qualify for the year’s pension benefit. A few members did not qualify to meet their minimum requirement this year.

 

Announcements

Feb 18- Sergeant Vierthaler Retirement Reception 1-4pm at station 21

Feb 20- Business office closed in observance of President’s Day

Feb 28- Working Regular session meeting@ 7:30PM

March 13- BOFC Regular Meeting

 

Meeting adjourned at   8:15PM

  

 _____________________________Barbara Bedell, Chairman of the Board

  

 _____________________________Jim Coffin, Commissioner

  

 _____________________________Clyde Duke, Commissioner

  

 _____________________________Lindsay Schirmer, Recording Secretary

 

 _____________________________Mike Harris, District Secretary